PROCUREMENT SERVICES
Supporting you to fill gaps in your workforce and acting as an extension of your existing teams to improve and accelerate the entire procurement and strategic sourcing cycle.
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Our procurement and contract management consultancy and advisory service focuses on the relationship between the customer and the service provider at all stages of the procurement cycle. Behind each commercial partnership, regardless of how flexible and agile the service is, there is a carefully structured contract. We focus on this relationship: from procurement strategy, bid management, establishing SLAs, KPIs and technical specifications, working in collaboration with the client's legal and procurement teams to provide a cohesive service, and adhering to internal policies.
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We offer the contract management service, including continuous performance measurement, ad hoc audits, mediation and program management step by step. Where organizations are outsourcing or operating in-house, we offer a variety of support packages to ensure services are competitive, compatible and regularly evaluated.
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Our services include, but it is not limited to:
Procurement strategy and management of the procurement process cycle, being, in general:
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alignment meetings
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specification development
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RFI / visits to suppliers / audits / presentations
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elaboration of the list of suppliers
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structuring the scope of work and invitation letter
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sending the invitation letter
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receipt and analysis of proposals
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negotiation rounds / meetings with suppliers
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comparative evaluation
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decision making
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SLAs and KPIs contract structuring
Contract Management
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contract audit
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contract evaluation
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performance monitoring and measurement
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intensive contract improvement programs
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payment mechanisms
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negotiation and mediation
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continuous improvement
ADDITIONAL SOLUTIONS
PROCUREMENT TRANSFORMATIONS AND CAPACITY DEVELOPMENT
From improving your processes, procedures and policies, to a complete reengineering of your purchasing function: we will work with you to get the best fit for your business needs.
TCO (TOTAL COST OF OWNERSHIP) AND STRATEGIC COST MANAGEMENT
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Cost models and commercial offerings can be complex and often designed to deceive. We help our customers with this analysis.
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A good procurement policy is the first penny of profit with cost savings. But not all product-related costs are generally taken into account. These are called invisible costs. In the long run, this results in incurring more costs than expected. Consider the costs of long delays in delivery, for example, or even delays in delivery, the need to maintain large inventories, poor communication and / or poor product quality.
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Identify all visible and invisible costs using TCO. This way, you always get an undistorted image of real costs.
SUPPLIER RISK MANAGEMENT
A supplier risk assessment is the process of selecting and evaluating suppliers as potential business partners. It aims to identify the risks and dangers associated with the supplier's processes and products and determine whether they are adequate and qualified with the requirements defined by the organization.
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This is a vital assessment in the process of choosing partners that adhere to organizational needs. It helps to assess a supplier's portfolio and identify warning signs, their likelihood and level of risk. Failure to carry out supplier risk assessments can damage the organization's reputation and cause other adverse effects, such as regulatory sanctions, financial losses and business closings. We offer:
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supplier audit and risk assessment with scorecard
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comparison of supplier risk with scorecard
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risk plan with the steps to be followed in a "due diligence" process (study, analysis and evaluation of information and documents from different sectors of a company)
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best practices for preparing and conducting a complete risk assessment
PROCUREMENT COMPLIANCE
Effective internal and, subsequently, external audit compliance is a key element in demonstrating effective governance within an organization. Although most in-house departments have a specific process workflow, procurement is often extremely difficult to audit effectively, as its activities stems from a specific procurement strategy.
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We conduct a systematic approach to allow for the validation of compliance of the procurement function, whose activities impact both on all lines of the annual financial statements and on general corporate governance.
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The emphasis is placed on ensuring and building an effective yet transparent procurement strategy, supported by policies, documentary evidence and audit trails, while providing insights not only on how to effectively audit the procurement function, but through improving knowledge , increases the sensitivity to possible problems in the procurement sector.
It provides the understanding, structure, tools and principles that enable organizations to build, incorporate and validate audit and risk management compliance within the procurement function, thereby supporting overall corporate governance.
COSTS REDUCTION
Our simplified yet complete approach identifies strategic opportunities and quick gains, generating measurable and sustainable benefits - delivering greater value to your organization in the long run.
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This service is an ‘on demand’ model. In short, it allows organizations to have access to a highly qualified service to lead and deliver projects when there is an immediate need to control costs: for example, when you do not have sufficient internal resources or industry experience.
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We usually start with an opportunity assessment. This follows a simple four-step approach to identifying savings opportunities:
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IDENTIFY: What your organization is spending its money on
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TARGET: What are the main areas of focus based on risk, strategic importance and opportunity?
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ANALYZE: What is the potential for cost reduction or value creation?
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ACTION: Are we able to realize this potential and how? We are a family owned and operated business.
WHAT BENEFITS CAN YOU EXPECT FROM OUR COST REDUCTION SERVICE?
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Support when you need it, not when you don't: a truly "on-demand" service.
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A simplified, yet complete approach: Establishing strategic and fast-gain opportunities.
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Solution for best purchasing practices: delivered on time, in a pragmatic and non-intrusive way.
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A service focused on results: we will not just make recommendations and leave - we will complete the project and deliver results.
DEPLOYMENT SUPPORT
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Guidance on the appropriate project management structure for a logistical or Procurement implementation.
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Expert review of the supplier's project plans, training plans, updates and end-user communications.
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Formal customer acceptance test when needed.
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Registration of risks and problems.
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Feedback on the supplier's project plans and other results.
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Review and audit / cross-check in relation to the agreed processes.
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Review and audit in relation to the agreed goals and KPIs.
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Documentation of project meetings, if necessary, and follow-up of actions agreed with suppliers.
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Customer support in technical reviews and design decisions.
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Recommendation of actions to mitigate risks and improve implementation and performance.
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Structured report for monitoring problem solving.
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Our customer benefits from industry best practices and our extensive experience in logistics implementations.
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Minimize risk and ensure that enefits of your project are achieved.
SUPPLIER EVALUATION
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Evaluation of existing and proposed suppliers with a note of the level of adherence to meet business objectives.
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Identify a possible risk to the business.
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Assistance in selecting new suppliers adoption of a previously approved questionnaire to test the vulnerability of suppliers to a wide range of risks.
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The coverage areas are previously agreed with the customer and are adapted to include specific risks associated with the customer's business or product.
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Establish a program of visits to each supplier under analysis to obtain tangible evidence of risk management and resilience in each category of the questionnaire.
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Reduce the risk of business interruption due to the failure of logistics service providers.
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Improvement of service levels.
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Objective tool in the comparison and selection of potential suppliers.
